Culinary Administrative Assistant

 

Company Description

What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the “Western White House,” (as the only venue outside the White House to host state dinners), Century Plaza’s place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor.

Job Description

As the Culinary Administrative Assistant, your responsibilities include: managing the Executive Chef’s office and aiding the Executive Chef and Culinary Team in effective and efficient verbal, written and electronic communication with guests, kitchen employees and other hotel departments as necessary. Your strong understanding of the demands of working in a fast-paced kitchen environment, ability to prioritize administrative tasks, ability to maintain a calm demeanor, professional approach and strong computer skills will guarantee your success in the organization of the office.

What you will be doing:

• Act as a liaison between all other departments and the kitchen management team, communicating information about Talent & Culture needs, Catering and Sales requests and last minute information and daily with Rooms/Front Office and Fairmont Gold leadership to confirm VIP and SA guests checking in
• Write, research and prepare reports, documents, menus and letters as requested by the Executive Chef and kitchen management team, arrange and attend monthly staff general meetings, prepare “minutes” of all meetings, involved in Offsite Events (planning, preparation and execution)
• Carry out daily processing, filing and tracking of all Culinary/Stewarding vacation requests, all colleague attendance and tardiness
• Perform a variety of duties in the coordination, administration and implementation of Culinary tasks, events, processes and oversee daily tasks in the Colleague Cafeteria
• Maintain and track all daily/month HACCP logs, filing in respective binders for Local Health and EcoSure visits
• Work with culinary leaders on inputting all recipes that are provided by the team
• Respond to P.R. requests in the absence of the Executive Chef
• Print menus, menu cards, amenity cards, etc. and send daily BEO distribution
• You assist in preparation of Colleague onboarding (training manuals, LPI, lockers, uniforms)

Qualifications

Your experience and skills include:

• 3+ years of experience as an Administrative Assistant or equivalent
• 1+ years of Hospitality experience preferred; Food and beverage experience an asset with a strong interest in a professional food and beverage environment
• University/College degree in in Hospitality, Administration or Communication preferred, High school diploma or equivalent training certification required
• Computer literate in Microsoft Office, Windows XP, e-mail/Internet applications required
• Digital photography program experience, InDesign, PowerPoint
• Knowledge of Watson labor Management System, Knowledge of Time Management System and MICROS POS an asset
• Two way communication and proven advanced writing skills
• Ability to multi task and handle assignments in a fast paced work environment
• Ability to work independently and cohesively as part of a team
• Thoroughly organized and motivated individual, a self-starter, highly responsible and reliable
• Strong interpersonal and problem solving abilities
• Desirable: Food handling/sanitation certification

Additional Information

What is in it for you:

• Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
• We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor’s Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization.

Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D

Visa Requirements: Must provide proof of current eligibility to be employed in the United States of America.

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